How I Learned To UnMultitask

Multitasking has been for many years a badge of honor and proof of someone´s value as an employee. The more you could do at the same time, the better you were seen and the more valuable you were to your company and clients.

That meant we used to “fly” from one meeting to another, from a client call to the next one without stopping, taking a break, or God forbid having lunch.

It’s called “corporate America” (replace America with your own country).

The nine to five jobs were (and in some cases, still are) nine to seven or nine to 10. You couldn’t leave early (aka at five p.m.) because you were seen as unprofessional.

Skipping from one task to another, jumping from one meeting to another, this back and forth in the workday, it was not only exhausting but also very unproductive.

You still had to fill in reports, write that article, contact a new client, sign that contract.

There were so many things to do and you were only one.

And then the Internet came.

With the advent of the Internet, everything around us exploded: Too much to read, too much to do, less and less time. 24 hours are no longer enough.

We started checking emails while having lunch with friends and family, tweeting while answering the phone, documenting every single moment in our days with Instagram Stories.

Because if you are not active on social media, you’re missing out, right?

Sounds like you?

It definitely sounded like me a while back.

The Shift

Until recently, that’s how my days were. I was rushing from one thing to another. Eating lunch while checking Facebook, Twitter, Instagram, and LinkedIn.

Walking down the street looking at my phone rather than at the people around me.

I was living in a parallel universe and FOMO was real.

Until one day when I became unhappy and unsatisfied with my work and everything I did.

Nothing was enough anymore. Every win was too small.

Every finished project on time with success was “normal,” so nothing to celebrate or be proud of.

I started to lose my creativity and became more and more frustrated with myself.

Sounds familiar?

It’s so easy to fall into this trap of doing more, being more, and all at the same time.

We lose control of ourselves and our lives. We live for the next task on our to-do list.

At the end of each day I felt like I was running a marathon for hours, exhausted and the finish line wasn’t in sight.

So, I had to stop, take a step back and analyze what was happening.

The source of my unhappiness, as I discovered, was the daily busyness.

I kept myself busy shifting from one task to another, from one project to the next one.

James Clear said it well in one of his posts:

Doing more things does not drive faster or better results. Doing better things drives better results. Even more accurately, doing one thing as best you can drives better results.

So, I decided to stop! I took a break from social media, I looked at my daily to-do list and assigned priorities to each of them.

The answer was very simple and right in front of me all along: Stop multitasking!

Many studies show that we, humans, are not able to concentrate on more than one thing at a time. By doing two or more things at the same time, we actually waste precious time, as our brains need to refocus when making the switch.

If you’re struggling with multitasking, feeling overwhelmed and with no way out, I have five steps to help you get back on track.

Five Steps to Unmultitask

(I don´t think this word exists, but I want to emphasize how important it is to take things one at a time).

Prioritize

Before you start your day, or at the end of the day if that works better for you, take five minutes and ask yourself what’s the most important task you have to do the following day to move things forward.

Write it down!

Then choose two more tasks for the second and third place on your priority list.

Now you have the three most important things you need to accomplish that day to move things forward in your work.

Go do them. Whatever else comes your way goes into the waiting line.

Focus

Take the time to focus only on one of the tasks you declared as a priority.

No Facebook, Twitter, email checking, no answering your phone, no talking with your colleagues. No cheating!

Focus, focus, focus.

Make Yourself Unavailable

Let your colleagues, boss, family (if you´re working from home) know you are unavailable for the next…fill in the blanks. And stick to your word.

It’s hard at first, but in time they will understand.

You need to protect your time in the office, but also outside of the office.

Take a break

Taking a break from what you’re working on means spacing yourself from it, relaxing your mind and body, going for a walk.

It doesn’t mean however check your social media channels or email.

Learn how to spend time with yourself. Say hi to a colleague, talk to your neighbor, or just walk down the street and talk to strangers.

Taking a break and changing the scenery helps your brain take a break too.

When you come back to the office you will feel refreshed, much more creative and ready to win the world.

Finish

You defined your priorities for the day, you locked yourself into the office and worked on them, you took a break to refresh your mind.

Now finish the job! There is no greater satisfaction than finishing something you’ve worked so hard on.

It’s easy, it’s doable and above all it’s a must if you want to keep your sanity, be productive, and still love what you do.

I learned it the hard way, don’t do the same!

How do you unmultitask? What tips do you have?